Description: Documents showing charges for a common carrier shipment. It gives a description of the freight, its weight, amount of charges (if collect), the rate for charges, and terms of the shipment.
Typical Records Include: Warehouse freight bills.
|Retention Code Defined:||FE=Fiscal year end.|
Disposition Instructions: Shred / purge. Because retention is based on fiscal year end, keep all records for the fiscal year (September 1 through August 31) together so they may be retained and disposed of together.
Note: All records containing sensitive or restricted/confidential information must be disposed of by shredding.
For definitions and examples of public, sensitive, and restricted/confidential information, visit the Data Classification-Best Practices page.
If in doubt about the type of information contained within the records, shredding is recommended.
|Should these records be transferred to the University Archives?||No|
Legal References: TSLAC 5.3.002.
Before disposing of any University records, please complete a Records Disposition Log. Detailed instructions are printed on the form. If you wish to dispose of the records described on this page, the following information will help with filling out the first few columns on the form:
|1. Agency Item Number||2. Record Series Title||3. Retention Period||4. Start Date||5. End Date||6. Volume in Inches||7. Disposition Method|
|SVC260||Freight Bills Paid||FE+3||What is the date of the oldest record you want to dispose?
If retention is based on fiscal year, list as Sep 1, [year].
|What is the date of the newest record you want to dispose (as determined by the Retention Period)?
If retention is based on fiscal year, list as Aug 31, [year].
|How many inches of paper records do you want to dispose?
For electronic records, please provide number of records or space freed.
|Indicate how these records will be disposed.
If transferring archival records to the University Archives, include a copy of this form with the records.
The Records Retention Schedule (RRS) for Texas State University-San Marcos was certified by the State of Texas in December 2009. This schedule supersedes all other versions.
A state record whose retention period has expired may not be destroyed if any litigation, claim, negotiation, audit, public information request, administrative review, or other action involving the record is initiated; its destruction shall not occur until the completion of the action and the resolution of all issues that arise from it.